PRIVACY STATEMENT

Ardán’s role as a Data Controller for processing activities

Ardán is a non-profit, independent organisation operating across the West of Ireland and beyond. Our principal aim is to support creatives within the audio-visual industry, in the mediums of filmmaking, television, animation and games, through enabling access and providing opportunities.

At Ardán, we are committed to protecting your privacy. This Statement discloses the information practices for processing the data of our clients and visitors to www.ardan.ie website, what type of information about our websites’ users is gathered and tracked, and how the information is used, shared or otherwise processed offline for this data Ardán is a Data Controller. You can browse through most of our website without giving us any information about yourself. But sometimes we do need information to provide services that you request. By visiting this website, you are accepting the practices described herein. We may update this Policy from time to time, so please check this Policy periodically for changes.

If you have questions or complaints regarding our privacy policy or practices, please contact info@ardan.ie

Information We Collect

You may choose to provide us with personal information directly in various situations. For instance, you may opt to share your personal data to:

• Contact Us for further information on our services
• Subscribe to our newsletters
• Receive additional information about our services
• Apply for an open position
• Register for training/conference/events

We utilise this information to fulfil your request and the relevant services, communicate with you, and ensure effective communication.

How We Use Your Information

We use the information we collect to:

• Provide you with our services
• Provide, operate and improve our website
• Communicate with you and respond to your inquiries
• Send you marketing communications about our services and events, where permitted by law
• Analyse and monitor usage trends and preferences
• Protect the security and integrity of our website

Legal Basis for Processing Personal Data

We process personal data based on the following legal grounds:

Categories of Data Recipients

We may share your personal data with third parties including state agencies, external service providers, legal and regulatory authorities only in circumstances essential for providing services or complying with our legal obligations. We ensure that any third party we share data with respects the confidentiality and security of your personal information.

Data may be shared for the following purposes:

• Provision of essential services
• Internal reporting and security measures
• Compliance with our legal obligations

Your Data Protection Rights

Under data protection law, you have the following rights:

• Your right of access – You have the right to ask us for copies of your personal information.
• Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
• Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
• Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
• Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
• Where we process your data on the basis of your consent you have the right to withdraw that consent.

Please contact us at info@ardan.ie if you wish to make a request.

How to Lodge a Compliant

If you have any concerns about our use of your personal information, you can make a complaint to us at info@ardan.ie

You can also complain to the Data Protection Commission if you are unhappy with how we have used your data. Further details are available on www.dataprotection.ie

Data Retention

We will retain your personal data only to provide our services to you and to comply with our contractual and legal obligations.

• As long as we have an ongoing and active relationship with you providing our services.
• As long as we have your consent keeping you informed.
• As long as it is needed in order to comply with our legal and contractual obligations.

If you wish to obtain further information on this, please contact us at info@ardan.ie

International Transfers

Your personal information may be transferred to, and processed in countries other than the country in which you are located. These countries may be outside of the European Economic Area and have data protection laws that are different from those in Ireland. We will take appropriate measures to ensure that your personal information remains protected in accordance with applicable law. We do this by relying on appropriate transfer mechanisms such as Standard Contractual Clauses, Adequacy Decisions or certification methods such as the EU-US Data Privacy Framework.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, disclosure, alteration, or destruction.

Use of Cookies

A Cookie is a small piece of data that may be stored on your computer or mobile device. It allows a website “remember” your actions or preferences over a length of time. When you log on to our website for the first time, a message will appear asking for your consent to the use of Cookies, with a link to further details about the types of Cookies used, as well as a link to this Cookies Policy. You may choose to consent to our use of all Cookies, or you may specify which types of Cookies may be employed. All Cookies used by and on Our Site are used in accordance with current data protection law.

The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies, we need your permission.

We may use cookies for a number of purposes—for example, to maintain continuity during a user session, to gather data about the usage of our website for research and other purposes, to store your preferences for certain kinds of information and marketing offers, or to store a user name or encrypted identification number so that you do not have to provide this information every time you return to our website.

You can at any time change or withdraw your consent from the Cookie Declaration on our website.

Ardán’s Role as a Data Processor

Introduction

Ardán is dedicated to the security and privacy of information entrusted to us. We take our obligations as a data processor for our customers very seriously. This means we process personal data on behalf of and under the instructions of our clients, based on the contractual agreements we have with them. We consider this data confidential and only use it for the purposes outlined in those agreements.

Data Processing Activities:

As part of our services, Ardán receives, processes, stores, and transmits information provided by various individuals including game developers, film producers, film makers, crew, and other industry talents through various initiatives and funding schemes. This typically includes the following:

• Name
• Contact Details
• Job Title
• Date of Birth
• Professional CV
• Gender
• Ethnicity
• Disability
• Sexual Orientation
• PPSN

Data Sharing and Security:

We process and format this data according to our clients’ instructions and transmit it to authorized third-party systems, such as:

• IT Systems
• Service Providers
• Payment Processors

We only share data with these third parties as instructed by our clients and implement appropriate security measures to protect the confidentiality and integrity of the data throughout its lifecycle.

Exercising Your Data Rights:

To manage your personal data and exercise your data protection rights, please contact the relevant controller of the initiative as indicated on their website. If you encounter difficulties, you can also contact Ardán at info@ardan.ie, and we will do our best to assist you.

Contacting Us

If you tell us that you do not want us to use your information to make further contact with you beyond fulfilling your request, we will respect your wishes.

If you have a question about this Privacy Statement or Ardán’s handling of your information, if you wish to obtain a copy of information stored by Ardán, or if you become aware the information is incorrect and you would like us to correct it you can send an email to info@ardan.ie

Data Protection Contact

Ardán

CREW Hub

Wellpark Road,

Galway City,

Ireland,

H918K85